Administrative Officer

Job Descriptions 

Responsibilities

1. Handles the administrative matters regarding day-to-day operations and procedures of a University department.
2. Maintains the schedules of the Chair.
3. Prepares documents for dept directors.
4. Assign costs and analyze alternative line items.
5. Monitors budgets and expenditures to ensure limitations are not exceeded.
6. Handles travel, scholarship, and tuition benefits as needed.
7. Projects cost estimates and writing assigned portions of grant proposals. May supervise staff members, including hiring and salary recommendations and/or decisions.
8. Coordinates details such as purchasing activities, personnel actions, document control, account coding for financial transactions and overseeing the maintenance of departmental records.
9. Reviews changes in university policy, federal regulations and contractual requirements and coordinates implementation procedures.
10. May develop departmental procedures as needed.

• This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications

• Bachelor’s degree in Business, Finance, or a related field, or equivalency (one year of education can be substituted for two years of related work experience). 
• Three years experience that includes specific involvement in maintaining complex financial records, developing and monitoring departmental budgets and preparing related reports; and demonstrated organizational, human relation and effective communication skills.
• Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.