Administrative Support Specialist

JOB DESCRIPTIONS

Essential Duties and Responsibilities

• Provides administrative support to the Celebration Director and other BGEA staff
• Greets all visitors to the Celebration office, exuding an approachable nature
• Receives incoming calls and places outgoing calls as necessary, answering questions surrounding the events leading up to the Celebration weekend
• Maintain up to date knowledge on the current Celebration events and make sure that the information is conveyed in an effective way
• Ability to maintain composure, professionalism and be able to multitask while adapting to changing conditions
• Coordinates with Celebration Director to monitor and update Celebration Website information and Celebration Social Media accounts
• Assists with on-site arrangements for Celebration meetings, including preparations with calendar invites, material preparations and coordinating snacks, if necessary
• Assists in the maintenance of the Crusade database for the Celebration
• Coordinates with the Celebration Director printed materials from BGEA Headquarters, fills printed materials orders for daily mailing/shipping, and distributes materials as neededMaintains accurate inventory of supplies, schedules, forms, and other documents and materials, and orders office and shipping supplies based on approved requests
• Organizes the storage of materials
• Organizes the storage of materials
• Oversees all incoming/outgoing freight deliveries
• Coordinates with Celebration Director and/or Financial Team Leader in handling all financial donations, strictly implementing BGEA Financial Procedures/Policies
• Ability to calculate and create deposits into the bank
• Maintains honest and noble integrity with financial funding

Marginal Duties and Responsibilities

• Assist in set-up and dismantling of the Celebration office
• Networks the Celebration with other area Christian ministries/events
• Assists the Celebration Director with other projects

Requirements

• Minimum of high school education or equivalency required, with some college preferred
• Previous experience in a comparable support role
• Excellent organizational skills, with high detail orientation
• Experience with or capacity to learn software, including Microsoft Office
• Professional demeanor, and ability to maintain absolute confidentiality
• Experience with project development and coordination
• Ability to prioritize work effectively in order to simultaneously fulfill numerous responsibilities
• Ability to work productively and independently with minimal direct supervision
• Ability to communicate clearly and confidently, in written form and orally, with all levels of management
• Ability to manage and prioritize multiple tasks simultaneously, completing tasks in a timely manner

Ministry Requirements

• Maintains a personal, active relationship with Jesus Christ and is a consistent witness for Jesus Christ
• Faithfully upholds BGEA in prayer
• Participates in daily BGEA staff devotions including Bible reading, and leading group prayer as schedule permits
• Demonstrates behavior aligned with BGEA’s Mission Statement, Statement of Faith, Hallmarks, policies, and expectations
• Effectively represents Jesus Christ to those within both personal and professional spheres of influence

Physical/Mental Demands

• Some heavy lifting required
• Project a positive attitude and demonstrate excellent customer service, exuding an approachable attitude
• Ability to function as part of a team while demonstrating flexibility when direction or priorities change, sometimes under stressful situations
• Ability to maintain confidentiality.
• Ability to work independently.
• Ability to analyze trends and recommend necessary action
• Working Conditions
  • Work is typically performed in a conventional office environment
  • Travel within local area may be required
  • Extended daily, weekly, and weekend work hours are sometimes required
  • This position is of temporary, full-time nature associated with relevant Celebration planning, event, and closing, and will end thereafter.