JOB DESCRIPTION
Key Responsibilities
- Manage and maintain a comprehensive document control system, ensuring accurate tracking, storage, and retrieval of project documentation.
- Monitor and control document versions, ensuring that only the latest versions are distributed to relevant stakeholders.
- Ensure all documents comply with project standards and procedures.
- Implement and maintain file naming conventions and coding systems in alignment with project protocols.
- Provide general administrative support to the project management team, including scheduling meetings, preparing agendas, and recording minutes.
- Coordinate travel arrangements, office supplies, and logistics for the project team.
- Serve as the primary point of contact for document inquiries and distribution, ensuring timely and accurate communication.
- Liaise with internal departments, contractors, and external stakeholders to distribute project documents and manage correspondence.
- Facilitate communication within the project team by organizing team meetings and maintaining project contact lists.
- Regularly review documentation to ensure compliance with project standards and identify areas for improvement in document control processes.
- Implement and monitor document control procedures to maintain consistency and alignment with project objectives.
- Assist in preparing and conducting audits of project documentation, ensuring compliance with regulatory and contractual requirements.
- Support the Project Manager in tracking project costs, maintaining financial records, and processing invoices.
- Assist in maintaining the project risk register, monitoring action items, and following up on assigned tasks.
- Manage project office supplies, technology needs, and facility requirements to ensure a well-functioning office environment.
- Manage document systems, version control, and compliance with standards.
- Provide administrative support, track deliverables, assist with reporting, and handle logistics.
- Manage document inquiries, distribute information, and organize team communications.
- Review documentation, monitor procedures, and support audits.
- Assist with financial tracking, risk management, and office management
- Perform other duties as may be assigned by your supervisor or authorized delegate.
Education, Work Experience & Key Competencies
- Bachelor’s degree in Business Administration, Project Management, or a related field.
- A minimum of 3 years of experience in project administration, document control, or a related role within a project office environment in Construction, Engineering, or large-scale industrial project.
- A minimum of 5 years’ working experience in quantity surveying and scheduling within the construction, Engineering or large-scale industrial projects.
- Proficiency in document management systems and project management software (e.g., SharePoint, MS Project).
- Knowledge of project management methodologies and best practices.
- Experience in construction, engineering, or large-scale industrial projects.
- Excellent analytical, critical thinking and problem-solving skills.
- Good planning and negotiating skills.
- Ability to work independently and as part of a tea
Salary
Competitive
Monthly based
Location
, East Gonja Municipal District, Savannah Region, Ghana, Savannah Region, Ghana
Job Overview
Location
, East Gonja Municipal District, Savannah Region, Ghana, Savannah Region, Ghana
