Senior Administrative Officer

JOB DESCRIPTIONS

Roles and Key Responsibilities: 

Administrative Management

• Coordinate and report on administrative activities and required resources
• Ensure administrative systems comply with agency standards and donor regulations
• Manage relationships with external stakeholders (government officials, landlords, service providers)
• Oversee CP assets and facility usage
• Working with CP Supply Chain Team, support procurement of office materials and manage asset systems
• Working with State Security Focal Person and Security Manager, Implement safety protocols and maintain a secure work environment
• Supervise Cleaners and Security Guards. 

Project Support

• Support BASICS project implementation through efficient administrative services
• Coordinate travel and logistics for project staff and visitors
• Manage event planning for project activities
• Ensure proper documentation and filing systems
• Support budget management and financial compliance

Facility Management

• Oversee facility maintenance, repairs, and improvements
• Coordinate office space allocation and usage
• With Support from Abuja, Manage off-grid power systems, especially solar Installation
• Ensure all utilities and systems are functioning optimally

Knowledge, Skills, and Abilities  

• Good planning, organizational, and time management skills
• Strong customer service orientation with very good communication and interpersonal skills 
• Ethical conduct and ability to maintain confidentiality.
• Proactive, resourceful, solutions-oriented and results-oriented

Preferred Qualifications 

• Additional education may substitute for some experience.
• Experience and proficient skills in MS Office packages (Excel, Word, PowerPoint, Visio) and information management systems.

Languages - English (oral and written)

Travel - Must be willing and able to travel up to 25 %. 

Supervisory Responsibilities: Admin Officers, Assistants and Interns

Key Working Relationships:  

Internal: Management Team, Finance staff, Program staff in other CRS Country Programs. 

External: Representatives of other Projects, Contractors, Government representatives and

stakeholders of the CRS Nigeria Program.

Basic Qualifications 

• Bachelor’s degree in business administration or relevant field preferred. Master’s will be a plus.
• Minimum of 4 years of work experience in administrative support functions, with increasing responsibility. 
• Experience with a local or international NGO a plus.